Announcing the 2024 Annual Homeowners Meeting Held via Zoom

Information for our Vacation Owners - Online Annual Homeowners Association Meeting Announcement for 2024

Plantation Resort Villas (PRV) HOAs 1-18 Annual Meeting held online via Zoom

Registration QR Code

Friday, March 15th, 2024

Begins at 10 am

Click the following link to register for this meeting:

bit.ly/24PRVGPR (this link is case sensitive) or scan this QR code:**

**You must be a current vacation owner at Grand Palms Resort to attend.

Join Us Online

This year’s annual homeowners association (HOA) meeting will be an online zoom meeting. In this article, we help you navigate how to use zoom so you can attend the annual meeting being broadcast. This includes how to join a zoom meeting using a registration link (sent via email) on your mobile phone or computer.

Registering for the Zoom Meeting

To join the meeting, first you need to register. You can register anytime before or during the meeting. We strongly encourage you to register before the meeting - it takes only a few minutes. If you wait until it’s time for the zoom meeting to begin you may miss part of the meeting. To register, click the registration link: bit.ly/24PRVGPR or scan this QR Code:

Registration QR Code

A web page appears like the example below. Enter your first and last name, your email address, mailing address, and phone number. You may also add any questions you'd like addressed at the meeting. Then, click the "Register" button.

The Annual Meeting Registration Web Page

After registering, you will see a message saying your registration is pending approval, similar to the image below:

Your Registration is Pending Approval Message

Once your registration is approved by the host, you will receive a registration confirmation email that provides the link to join the zoom meeting. Your confirmation email will look similar to the example below:

Zoom Meeting Confirmation Email

To Attend the Zoom Meeting, Click the blue "Join Meeting" button in the Registration Confirmation Email

When it's time for the meeting to begin, click on the blue "Join Meeting" button in the confirmation email you received when you registered. (See an example of the email above.)

For first time users, Zoom requires you to download the Zoom app. If you choose, you can download the app before the Zoom meeting. Otherwise, you’ll be prompted to download and install Zoom when you click the registration link found in the zoom meeting invitation.

If you’ve previously downloaded the Zoom app

1. Once you've clicked on the link, a prompt to open the Zoom app may appear. If it does,

2. Click the “Open Zoom Meetings” button.

Open Zoom Meetings Message

If the Zoom App has not previously been downloaded

1. Once you've clicked on the link, a prompt to download the Zoom app will appear.

2. Follow the prompts to download Zoom.

3. Once Zoom has been downloaded, the zoom meeting will open.

Waiting for the Host to Start the Zoom Meeting

If we haven’t started broadcasting the zoom meeting yet, you may receive a message similar to the following:

Waiting to Enter the Meeting Message

Be sure to check that the date and start time (including the time zone) are correct so that you are joining during the correct time and day of the meeting. If it is the correct time and day, please be patient and wait for us to start the zoom meeting.

You may also see the following message:

Video Preview - Join the Meeting

Click on the blue "Join" button to join the Zoom meeting.

What You See During a Zoom Meeting

Some of you may be familiar with an online Zoom meeting. It will look similar to the image below. You will be able to interact with everyone attending the meeting via your PC or smartphone's video camera and microphone.

Learn how to make a comment, participate in a poll, or ask a question in the next section.

A Zoom Meeting Example

During the Zoom Meeting

As you view the Zoom meeting, you will be able to ask questions and make comments. When making comments please be sure that your microphone is unmuted so that others can hear you. Also, please be considerate and mute when you are not talking, especially if you are in a noisy environment. You may also be asked to participate in polls during the meeting.

Polls

When the host activates a poll question, an image similar to the following example will appear. Answer the poll question and then click on Submit to send in your answer.

Once attendees have submitted their responses, a screen displaying the responses may appear similar to the below image.

If the poll window has closed while the poll is still open and receiving responses, click the “Poll” icon at the bottom of the screen to reopen the poll window.

Leaving the Meeting

Click “Leave Meeting” (in red on the right of the menu bar) to leave the meeting at any time. If you do not see the menu bar, move your mouse or touch your screen if attending on a smartphone to display the menu.

If you leave, you may rejoin if the zoom meeting is still in progress by clicking again the blue "Join Meeting" button in the registration confirmation email. (Click here to go back to that step.)

Zoom Meeting Menu Bar

Need More Info?

For more details regarding connecting to and using Zoom, see the official Zoom how-to video by clicking on or typing the following link bit.ly/How2JoinZoom in an internet browser. Or you can scan this QR code:

Learn more about Zoom QR Code

We’re Here to Help!

If you are still unsure on how to join the online annual homeowners association meeting, please don’t hesitate to call our owner services team at 888-913-4477 who will be happy to assist you.

See you (virtually) at the meeting!